Events Department
The Events Department at The Association is lead by Hannah Johnston '11, Director of Events as well as Jamie Souza '17 and Mallory Smith '18, Coordinators of Events. Included in the team are approximately sixteen student workers that assist with setting up, working and tearing down events hosted at the Clayton W. Williams, Jr. Alumni Center. 
The team plans and implements 300 events per year. A large team is necessary in order to successfully execute events at the premier level. 

Job Description - Events Student Assistant

Summary:
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Assist The Association Events Department with set-up and tear-down of meetings, special events and conferences. Provide Exemplary customer service to the campus community and guests in a professional, courteous, and efficient manner. Act as an ambassador for The Association of Former Students by meeting Team Expectations; supporting The Association's fundraising, branding, and communications efforts; and fostering relationships with former students, current students, parents, faculty, staff and friends of Texas A&M. 
​Duties:   
  • Assists Events staff as instructed with preparing rooms for meetings, events and conferences including the delivery, set-up, tear-down and storage of equipment such as tables, chairs, audio-visual equipment, and other items as needed. 
  • Provides equipment instruction and assistance to clients before and during the event.
  • Serves as an event monitor who is accessible at all times by client to troubleshoot and resolve technical and non-technical issues that may arise.
  • Assists event staff with maintenance and tracking of equipment and supplies.
  • Performs other duties as assigned
  • Work required events including:
    • Bi-annual Leadership Council Meetings, Annual Distinguished Alumni Gala, Football Home Game Days and Aggie Ring Days which occur in April, September, and November.
Requirements & Qualifications:
  • Current student of Texas A&M University.
  • Be able to lift a minimum of 40 lbs.
  • Be able to stand for minimum of 4 hours.
Required Skills:
  • Organized, detail oriented and resourceful, with good problem-solving and decision-making skills.
  • Reliable, punctual, flexible, and willing to assist with a variety of tasks.
  • Have excellent interpersonal skills with emphasis on customer service.
  • Have familiarity with Microsoft Office
  • Be familiar with Texas A&M campus and surrounding areas.
Other Requirements:
  • Work in a diverse environment (personalities, nationalities, and thoughts) while remaining respectful and responsive to each staff member.
  • Be on time for each work shift and all meetings.
  • Be available to work evenings and weekend hours. 
  • Dress appropriately and neatly.
  • This position requires tact, patience, a calm demeanor, and exemplary manners
  • Appropriate language and behavior are not only expected but required.
Event #1: Federation of Texas A&M University Mothers' Club Fall Dinner

On August 24, 2018, The Association of Former Students was quickly filled with Aggie Moms coming from all across Texas. This is an event that is hosted every fall semester, allowing moms to come together as a proud parent of their sons and daughters that attend Texas A&M University. Mr. Dave South, The Voice of Aggieland, was chosen as their guest speaker. He gave a phenomenal speech and thinks highly of the Aggie Mothers' Club. And to complete the event, we received a lovely visit from Miss Reveille!
Event #2: Travel Reunion

Travel Reunion is a large reunion made up of the Aggies who have traveled with The Association since September 2017 as well as everyone who has been on five or more Traveling Aggies trips. The Traveling Aggies Program within The Association plans over 70 trips each year. This reunion gives the travelers the opportunity to learn more about other trips that are offered as well as reconnecting with those they traveled with.  
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Event #3: Game Day & Reunions
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For each home game, The Association provides the opportunity for everyone to come sit in the air-conditioned building and watch the game in real time, free of charge. There is also a bar and concession stand provided by the Hilton for those in need of a beverage and snack. 

Also during both away and home games, Former Student Programs plans reunions for classes that are celebrating a 5 or 10 year reunion; such as 25th reunion or 40th reunion. There are activities for them throughout the weekend that will allow the Ol' Ags to reminisce on their time spent in Aggieland. ​
Event #4: Distinguished Alumni Gala

The Distinguished Alumni Gala is our most premier event that is held in the fall semester each year. This year, The Association of Former Students and Texas A&M University recognized eleven extraordinary former students on October 5th. The Distinguished Alumnus Award is the highest honor bestowed upon a former student of Texas A&M University. It is presented to individuals whose accomplishments, affiliations and careers have distinctly honored the legacy of excellence at Texas A&M.

From taking one year to prepare for the event, to seeing the genuinely happy faces of the guests, it was all extremely rewarding. Our hard work did not go unnoticed as all of the attendees left feeling honored that they were a part of this memorable night.